A Minister’s Guide to Protecting Personal Information 1 A Minister’s Guide to Protecting Personal Information A guide to Part IV of FOIP for Members of the Executive Council and their offices As of January 1, 2018, offices of Members of the Executive Council and their employees are subject to Part IV of The Freedom of Information and Protection of Privacy Act (FOIP). In this document, they will be referred to as “Ministers’ offices”. Subsection 3(4) provides: 3(4) Subject to the regulations, the following sections apply, with any necessary modification, to offices of members of the Executive Council and their employees as if the members and their offices were part of the government institution for which the member of the Executive Council serves as the head: (a) sections 24 and 24.1; (b) sections 25 to 30; (c) section 33. Constituents often entrust Ministers’ offices with personal information. Part IV gives the citizen certain rights of protection and imposes obligations on Ministers’ offices. As a result, Ministers’ offices must take steps to protect personal information. The only sections in Part IV that do not apply to Ministers’ offices are sections 24.2, 31 and 32. Section 24.2 of FOIP describes the obligations on a government institution when using information management service providers (IMSP). Section 31 deals with a person’s right to access that person’s personal information. Section 32 deals with a person’s right to a correction of personal information. This resource describes the obligations on Ministers’ offices and best practices for the protection of personal information. Please note that Members of the Legislative Assembly and their offices (MLA offices) are also subject to certain provisions in Part IV of FOIP. For more information, see our office’s resource MLA Guide to Protecting Personal Information.
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