8 Office of the Saskatchewan Information and Privacy Commissioner. Best Practices for Administrative Tribunals When Publishing Decisions. Updated February 2025. • If there is statutory authority to publicly disclose personal information/personal health information, then administrative tribunals should assess whether the disclosure is necessary. This includes identifying if there is a public interest in disclosure because it will inform or protect the public on an issue or serve to deter future misconduct. It also necessitates considering if doing so outweighs any invasion of privacy that would result, including harms or risks, to identified or identifiable individuals (e.g., identity theft, reputational risk). Ways to Limit Disclosure of Personal Information/Personal Health Information Whether an administrative tribunal has a statutory requirement or some other reason to consider posting a decision publicly, the following are ways to limit disclosure of personal information/personal health information when such information is not necessary to further the tribunal’s decision or mandate. • Determine what personal information/personal health information may or may not be necessary to support the written decision. Consider not posting names and other identifying details if not required or if not relevant to support the decision. • Tips to de-identify personal information/personal health information when posting, include: o Using pseudonyms or initials. o Keeping personal information/personal health information in a separate index or report provided only to the parties involved. o Excluding birth dates or ages. o Excluding the specific dates of events. o Excluding details such as workplace or address or use general descriptions instead. Consider that it may be easier to identify an individual in a small town of 500 people versus a city of 200,000. o Excluding sensitive information or unique details/circumstances that may easily lead to identifying someone, or that may embarrass or cause someone to be harmed in some way. o Excluding details that could lend to identity theft, such as bank details, driver’s license numbers or social insurance numbers. o Excluding details such as the names of businesses, health care organizations/facilities, etc. o Excluding marital status, sexual orientation, national origin, criminal status or history, medical status or history unless these are relevant or necessary
RkJQdWJsaXNoZXIy MTgwMjYzOA==