9 Office of the Saskatchewan Information and Privacy Commissioner. Best Practices for Administrative Tribunals When Publishing Decisions. Updated February 2025. details to include. • Consider writing decisions in a de-identified manner from the start to the extent that this is possible. • Consider the accuracy of the information. • Consider the roles individuals in a decision play (e.g., family members, witnesses) and if they need to be identifiable or not in a decision that is posted. • Consider using technologies (“robot exclusion protocols”) that limit the indexing of search results by well-known search engines, such as Google. An administrative tribunal should always advise participants ahead of time what personal information/ personal health information may need to be disclosed or posted, and how the tribunal will handle or treat this type of information. Advise participants how or if personal information/personal health information will be posted or published. Also advise participants what recourse an individual may have if they do not agree with how personal information/personal health information will be posted or their ability to make a submission in this regard. Policies, Procedures and Training Tribunals may want to hire a privacy officer or engage a privacy expert who has knowledge of applicable access and privacy laws. Such experts can help develop policies and procedures that guide decision-making, and who also provide training. Policies and procedures (or guidelines) should be publicly available, so citizens are aware of how the tribunal makes decisions on handling personal information/personal health information and publishing decisions. Policies and procedures should cover: • The tribunal’s legal authority. • The types of personal information/personal health information the tribunal may need to disclose in given circumstances. • The types of personal information/personal health information the tribunal regularly deals with. • How the tribunal will protect personal information/personal health information and what methods it will use to do so (e.g., using pseudonyms or aliases, masking, not including certain types of data or details, etc.). • How citizens will be informed of a tribunal’s decision-making processes and any recourse citizens may have if they do not agree with how information will be
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