Office of the Saskatchewan Information and Privacy Commissioner. Best Practices for Information Sharing Agreements. 23 March 2018. 1 Best Practices for Information Sharing Agreements What is Information Sharing? The Government of Alberta issued a resource titled, Guide for Developing Personal Information Sharing Agreements. The Guide defines information sharing as follows: “Information sharing” means the exchanging, collecting, using or disclosing of personal information by one public body or other organization with another public body or other organization for certain purposes. The sharing may be carried out using any transmission method and may take place over any time period. Further, the Guide clarifies the roles of each public body as follows: If a public body discloses personal information under an information sharing agreement, it is a source of personal information and must comply with the disclosure provisions of the FOIP Act…The data sharing agreement is the means for safeguarding the personal information once it has been disclosed. If a public body collects personal information under an information sharing agreement, it is a recipient of personal information and must comply with the collection provisions of the FOIP Act… If a public body which is a recipient of personal information uses the information that is has collected through the arrangement, it must comply with the accuracy and use provisions of the FOIP Act… Personal information is defined in subsection 24(1) of The Freedom of Information and Protection of Privacy Act (FOIP)/23(1) of The Local Authority Freedom of Information and Protection of Privacy Act (LA FOIP).
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