Office of the Saskatchewan Information and Privacy Commissioner. Best Practices for Mayors, Reeves, Councillors and School Board Members. Effective 27 Dec. 2017. Updated 02 Oct. 2023. 8 • Are additional copies of personal information being immediately and securely destroyed (i.e., scanned paper copes are shredded and not placed in trash). • Is a process in place to immediately and securely control personal information that may be dropped off. • When should the Elected Official dispose of the personal information. • How should the Elected Official dispose of personal information, copies and backups. • What measures should be taken to ensure the equipment or devices used for storing the personal information (servers, mobile phones, copiers, scanners, etc.) are properly disposed of, or sanitized. • Is there a designated secure area for destroying documents. For further guidance on handling personal information, please see Guide to LA FOIP, Chapter 6, Protection of Privacy. Contact Information If individuals have concerns with the manner in how their personal information is collected, used, disclosed, retained or destroyed, you can refer them to our office. If you have any questions regarding the collection, use, disclosure, retention or disposal of personal information that is in your possession or control during your term, please feel free to contact us: 306-787-8350 | toll free 1-877-748-2298 503 – 1801 Hamilton Street | Regina SK S4P 4B4 intake@oipc.sk.ca | www.oipc.sk.ca | @SaskIPC
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