Office of the Saskatchewan Information and Privacy Commissioner. Guide to FOIP, Chapter 2, Administration of FOIP. Updated 7 March 2023. 8 title does not appear to relate to access and privacy, yet the individual also carries these duties. The roles of the FOIP Coordinator and Privacy Officer might be combined and handled by one individual in the organization or the roles might be separated and handled by two. The duties and roles of each in an organization are very different but also very interrelated. FOIP places responsibility on the “head” or Minister of a government institution. That head, however, may delegate some or all of those powers to someone else in the organization, such as the FOIP Coordinator and/or Privacy Officer, pursuant to section 60 of FOIP. The FOIP Coordinator or Privacy Officer is responsible for the overall management of access to information and protection of personal information within the organization.11 So, what exactly does a FOIP Coordinator or Privacy Officer do? FOIP Coordinators and Privacy Officers assist departments to meet their statutory responsibilities, promoting open government and fostering “an organizational culture” that advances four fundamental principles: 1. Information (general records should be available to the public). 2. Individuals should have access to their own personal information. 3. Exemptions to access should be limited and specific. 4. Institutions should protect the privacy of individuals with respect to their personal information.12 A FOIP Coordinator or Privacy Officer should: • Respond to access requests and privacy complaints. • Raise awareness of access and privacy issues on a regular and proactive basis within their organization. • Be aware of operations of the organization, the types of records and recordmanagement systems in the department. 11 Service Alberta, FOIP Guidelines and Practices: 2009 Edition, Chapter 2, p. 24. 12 Office of the Saskatchewan Information and Privacy Commissioner (SK OIPC), FOIP FOLIO, January 2004 at p. 3.
RkJQdWJsaXNoZXIy MTgwMjYzOA==