Office of the Saskatchewan Information and Privacy Commissioner. Guide to FOIP, Chapter 2, Administration of FOIP. Updated 7 March 2023. 9 • Quickly identify what units within the department are likely to have the records responsive to an access request and which employees should be consulted. • Be senior enough to be able to provide access and privacy advice to the Deputy Minister or head of the organization on a regular basis. • Monitor decisions and recommendations of the IPC and ensure those decisions are integrated into the orientation and in-service training of staff in the department. • Be involved in the design of new programs that may impact access or privacy rights. • Provide timely advice to the department to ensure that FOIP will be complied with. • Improve general awareness about the legislation through training sessions and materials within the department. In large organizations, newsletters, notices, FAQs or a column in an intradepartmental bulletin may be helpful. The FOIP Coordinator or Privacy Officer may undertake internal audits to identify areas where more work is required to ensure full compliance.13 FOIP Coordinators and Privacy Officers may meet from time to time to discuss common problems or share knowledge and experience. Section 60: Delegation Delegation 60(1) A head may delegate to one or more officers or employees of the government institution a power granted to the head or a duty vested in the head. (2) A delegation pursuant to subsection (1): (a) is to be in writing; and (b) may contain any limitations, restrictions, conditions or requirements that the head considers necessary. Delegation means entrusting someone else to act in one’s place.14 Only the head of a government institution has the power to delegate some or all of the head’s powers under FOIP to one or more officers or employees of the government institution. The delegation should: 13 SK OIPC, FOIP FOLIO, January 2004 at pp. 3-4. 14 British Columbia Government Services, FOIPPA Policy Definitions at https://www2.gov.bc.ca/gov/content/governments/services-for-government/policiesprocedures/foippa-manual/policy-definitions. Accessed April 23, 2020.
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