Office of the Saskatchewan Information and Privacy Commissioner. Guide to FOIP, Chapter 2, Administration of FOIP. Updated 7 March 2023. 14 recommended that GTH amend its procedures so that when it is extending the initial 30 days to respond pursuant to section 12, it provides the necessary notices to third parties pursuant to Part V of FOIP no later than the 30th day after it received an access request. Routine Disclosure & Active Dissemination In addition to providing access to records and information in response to access requests, government institutions may provide access to information and records through two other processes: 1. Routine disclosure in response to inquiries and requests for information. 2. Active dissemination of information.23 Routine disclosure and active dissemination will likely satisfy many of the information needs of members of the public. There are numerous advantages of using routine disclosure and active dissemination processes. The public will be better served and better informed through the planned and targeted release of information in support of overall program objectives. As well, making information available outside the FOIP process can promote cost-effective management of public information resources.24 Personal information and personal health information must be handled differently. For more on handling personal information, see the Guide to FOIP, Chapter 6, “Protection of Privacy”. For more on handling personal health information, see the IPC Guide to HIPA. For more on routine disclosure and active dissemination, see the Guide to FOIP, Chapter 3, “Access to Records” at Section 65: Access to Manuals and Section 65.1: Records Available Without an Application. 23 Service Alberta, FOIP Guidelines and Practices: 2009 Edition, Chapter 2, p. 31. 24 Service Alberta, FOIP Guidelines and Practices: 2009 Edition, Chapter 2 at p. 31.
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