Office of the Saskatchewan Information and Privacy Commissioner. Guide to FOIP, Chapter 3, Access to Records. Updated 5 May 2023. 87 SECTION 10: MANNER OF ACCESS Manner of access 10(1) If an applicant is entitled to access pursuant to subsection 9(1), a head shall provide the applicant with access to the record in accordance with this section. (2) Subject to subsection (3), if a record is in electronic form, a head shall give access to the record in electronic form if: (a) it can be produced using the normal computer hardware and software and technical expertise of the government institution; (b) producing it would not interfere unreasonably with the operations of the government institution; and (c) it is reasonably practicable to do so. (3) If a record is a microfilm, film, sound or video recording or machine-readable record, the head may give access to the record: (a) by permitting the applicant to examine a transcript of the record; (b) by providing the applicant with a copy of the transcript of the record; or (c) in the case of a record produced for visual or aural reception, by permitting the applicant to view or hear the record or by providing the applicant with a copy of it. (4) A head may give access to a record: (a) by providing the applicant with a copy of the record; or (b) if it is not reasonable to reproduce the record, by giving the applicant an opportunity to examine the record. Section 10 of FOIP deals with how access to a record will be given to applicants. Depending on the type of record, the manner of access can include providing paper copies of records, providing electronic copies or allowing applicants to view a record. Section 10 of FOIP guides government institutions on the manner of access to records.
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