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Guide to FOIP-Chapter 3

Overview 6
Who Has The Right of Access 7
Section 5: Right of Access 8
Processing Access to Information Requests 10
Name of Applicant is Personal Information 11
Reason for Request Not Relevant 12
Questions in Access to Information Requests 12
Verifying Identity 13
Requests Not on “Form A” 15
Search for Records 17
IPC Review of Search Efforts 18
Searching Records of Employees 22
Government Records in Personal Email Accounts 22
Conflict of Interest 25
Personal Records in Government Email Accounts 26
Conflict of Interest 28
Records Not Responsive 31
Creating Records 33
Section 5.1: Duty to Assist 35
Subsection 5.1(1) 35
Subsection 5.1(2) 39
Section 6: Application 40
Subsection 6(1)(a) 40
Subsection 6(1)(b) 42
Clarifying vs Narrowing 43
Subsection 6(2) 47
Subsection 6(3) 47
Clarifying vs Narrowing 48
Subsection 6(4) 51
Section 7: Response Required 51
Subsection 7(1) 53
Subsection 7(2) 53
Calculating 30 Days 54
Subsection 7(2)(a) 56
Subsection 7(2)(b) 57
Subsection 7(2)(c) 58
Subsection 7(2)(d) 59
Subsection 7(2)(e) 61
Subsection 7(2)(f) 62
Subsection 7(2)(g) 63
Subsection 7(3) 64
Subsection 7(4) 64
Subsection 7(5) 67
Section 7.1: Applications Deemed Abandoned 68
Subsection 7.1(1) 69
Subsection 7.1(2) 70
Subsection 7.1(3) 71
Section 8: Severability 72
Section 9: Fee 76
Subsection 9(1) 76
Subsection 9(2) 77
Creating a Fee Estimate 77
Steps When Charging Fees 78
Types of Fees 79
IPC Review of Fee Estimates 82
Subsection 9(3) 83
Subsection 9(4) 83
Subsection 9(5) 84
Fee Waivers 84
Section 9 – FOIP Regulations 84
Subsection 9(1)(a) – FOIP Regulations 85
Subsection 9(1)(b) - FOIP Regulations 88
Subsection 9(1)(c) - FOIP Regulations 89
Subsection 9(2) - FOIP Regulations 89
Subsection 9(2)(a) - FOIP Regulations 90
Subsection 9(2)(b) - FOIP Regulations 90
Subsection 9(2)(c) - FOIP Regulations 91
Section 10: Manner of Access 92
Subsection 10(1) 93
Subsection 10(2) 93
Subsection 10(3) 95
Subsection 10(4) 97
Section 11: Transfer of Application 98
Subsection 11(1) 99
Subsection 11(2) 100
Subsection 11(3) 101
Section 12: Extension of Time 102
Subsection 12(1)(a) 103
Subsection 12(1)(a)(i) 104
Subsection 12(1)(a)(ii) 106
Subsection 12(1)(b) 109
Subsection 12(1)(c) 112
Subsection 12(2) 113
Subsection 12(3) 114
Section 31: Individual’s Access to Personal Information 116
Subsection 31(1) 116
Subsection 31(2) 117
Section 45.1: Power to Authorize a Government Institution to Disregard Applications or Requests 123
Subsection 45.1(1) 124
Subsection 45.1(2)(a) 125
Subsection 45.1(2)(b) 129
Subsection 45.1(2)(c) 133
Section 49: Application for Review 138
Subsection 49(1)(a) 140
Subsection 49(1)(a.1) 142
Subsection 49(1)(a.2) 143
Subsection 49(1)(a.3) 144
Subsection 49(1)(a.4) 144
Subsection 49(1)(b) 147
Subsection 49(1)(c) 147
Subsection 49(2) 148
Subsection 49(3) 149
Subsection 49(4) 150
Section 50: Review or Refusal to Review 151
Subsection 50(1) 152
Subsection 50(2) 153
Subsection 50(2)(a) 154
Subsection 50(2)(a.1) 157
Subsection 50(2)(a.2) 157
Subsection 50(2)(a.3) 157
Subsection 50(2)(a.4) 158
Subsection 50(2)(a.5) 158
Subsection 50(2)(a.6) 159
Validity Test 159
Subsection 50(2)(a.7) 160
Subsection 50(2)(b) 160
Subsection 50(2)(c) 162
Section 57: Appeal to the Court 163
Section 59: Exercise of Rights by Other Persons 166
Subsection 59(a) 167
Subsection 59(b) 169
Subsection 59(c) 171
Subsection 59(d) 173
Subsection 59(e) 176
Section 65: Access to Manuals 179
Subsection 65(1) 179
Subsection 65(2) 181
Section 65.1: Records Available Without an Application 182
Routine Disclosure 182
Active Dissemination 183

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