Guide to FOIP-Chapter 6

Office of the Saskatchewan Information and Privacy Commissioner. Guide to FOIP, Chapter 6, Protection of Privacy. Updated 27 February 2023. 155 four recommendations was that WCB ensure its employees are instructed on the rules governing the collection of personal information. In Investigation Report 212-2016, the Commissioner investigated an alleged over-collection of personal information by the Ministry of Social Services (Social Services). The complainant alleged that Social Services asked personal questions relating to where funds from the Social Assistance Program had been spent. Social Services asserted that along with the application to the program, individuals must provide sufficient documentation in order to validate they meet the eligibility criteria for income assistance. The personal information was sought during an annual review where verification of information occurs and when an individual is not forthcoming with information, the next step is to verify information with third parties. The Commissioner found that Social Services had authority to collect the complainant’s personal information and that no over-collection occurred. Subsection 26(1)(f): Indirect Collection Manner of collection 26(1) A government institution shall, where reasonably practicable, collect personal information directly from the individual to whom it relates, except where: … (f) the information is collected for the purpose of: (i) management; (ii) audit; or (iii) administration of personnel; of the Government of Saskatchewan or one or more government institutions; Subsection 26(1)(f) of FOIP permits a government institution to collect personal information about employees or prospective employees, indirectly for the purpose of management, audit or administration of personnel within the Government of Saskatchewan or of one or more government institutions.