Office of the Saskatchewan Information and Privacy Commissioner. Guide to FOIP, Chapter 6, Protection of Privacy. Updated 27 February 2023. 305 instead pursuant to subsection 32(2)(b) of FOIP. The Commissioner found that the applicant did not sufficiently identify the error or omission in the records nor provide supporting evidence to demonstrate there was indeed an error or omission. The Commissioner found that Justice appropriately responded to the correction request. To annotate personal information means to add the requested corrections to the original record, close to the information under challenge by the applicant. An annotation should be signed and dated. When designing electronic forms and databases, provision should be made for allowing annotation.800 To link a record means to attach, join or connect the records to the requested correction. This may consist of a letter or statement from the applicant, or a copy of the request for correction.801 Subsection 32(2)(b) Right of Correction 32(2) Within 30 days after a request pursuant to clause (1)(a) is received, the head shall advise the individual in writing that: … (b) a notation pursuant to clause (1)(b) has been made; or Subsection 32(2)(b) of FOIP permits a government institution to make a notation on file where the decision was made not to correct the personal information. Notation is a note made on the individual’s record by the personal information at issue or in an electronic record indicating that the individual has requested correction of the personal information. A notation should also include the date, who requested the correction, what the requested correction was and a signature or name of the decision-maker.802 800 Service Alberta, FOIP Guidelines and Practices: 2009 Edition, Chapter 7 at p. 255. 801 Service Alberta, FOIP Guidelines and Practices: 2009 Edition, Chapter 7 at p. 255. 802 SK OIPC Guide to HIPA at p. 156. Available at IPC Guide to HIPA (oipc.sk.ca). Originated from Service Alberta, FOIP Guidelines and Practices: 2009 Edition, Chapter 7 at p. 255.
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