Office of the Saskatchewan Information and Privacy Commissioner. Guide to FOIP, Chapter 6, Protection of Privacy. Updated 27 February 2023. 319 RECORDS & INFORMATION MANAGEMENT (RIM) Good records and information management (RIM) practices assist in the effective administration of FOIP. Implementing strong RIM practices: • Can prevent records from being lost or inappropriately deleted. • Can ensure records remain legible and accessible. • Can reduce search times and fees associated with finding mishandled information. • Can reduce the risk of privacy breaches. Poor RIM practices can impact your ability to: • Respond to access to information or correction requests. • Be transparent and accountable. • Implement and maintain Open Data and Open Information programs. • Ensure confidentiality and privacy of personal information. • Meet legislative requirements. Basic RIM Concepts815 Understanding Records Records can be emails, text messages, visual representations such as photographs, illustrations or maps, audio and video recordings, and data in any form. Consequently, RIM practices must address records in all their potential forms and media. A challenge of introducing RIM practices is ensuring that staff understand the breadth of the term “record”. Staff that deal solely with data, electronic files or other formats of materials, must deal with their records in a similarly regimented way as staff dealing with traditional paper files. 815 The remainder of this section originates from SK OIPC resource, Improving Access and Privacy with Records and Information Management. Available at improving-access-privacy-rim.pdf (oipc.sk.ca). Accessed December 17, 2022.
RkJQdWJsaXNoZXIy MTgwMjYzOA==