Office of the Saskatchewan Information and Privacy Commissioner. Guide to FOIP, Chapter 6, Protection of Privacy. Updated 27 February 2023. 321 The Provincial Archives of Saskatchewan produced the document, Saskatchewan Records Disposal System, which outlines the disposal process for official government records. RIM Best Practices816 The following RIM practices are commonly accepted best practices but are not exhaustive. The intention of this section is to provide government institutions with a high-level overview, rather than a detailed description of how to implement different RIM practices. It must also be noted that no single approach will be appropriate for every government institution. Some of these practices will need to be modified to meet specific needs, and some may not be appropriate at all. The IPC recommends that you work closely with your RIM staff in the development of practices that meet your organization’s unique needs and situation. Provincial government institutions should consult the Provincial Archives of Saskatchewan to ensure compliance with provincial government RIM requirements. If your organization does not have dedicated RIM staff, consider designating a team or engaging with external consultants to investigate these options and develop an implementation plan. 1. Review and understand your organization’s requirements It is important to fully understand the recordkeeping rules that currently apply to your organization. Government institutions should ensure they consider any legislative requirements, policies or procedures related to records management or retention. For example, government institutions, as defined by FOIP, are required to meet the obligations of The Archives and Public Records Management Act. For additional guidance on records management practices, government institutions can also refer to the Provincial Archives of Saskatchewan resource Basic Records Management Practices for Saskatchewan Government. Implementing records retention schedules, policies and procedures are important to ensure the access to information and privacy rights of individuals are met. In consultation with your 816 The remainder of this section originates from SK OIPC resource, Improving Access and Privacy with Records and Information Management. Available at improving-access-privacy-rim.pdf (oipc.sk.ca). Accessed December 17, 2022.
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