Office of the Saskatchewan Information and Privacy Commissioner. Guide to FOIP, Chapter 6, Protection of Privacy. Updated 27 February 2023. 334 information has been collected, government institutions need to make informed choices about how long to keep it, and when and how to dispose of it.818 As government institutions get on the “Big Data” bandwagon, the push to amass enormous volumes of personal information for yet undetermined purposes has never been greater. The capacity and desirability to retain massive amounts of personal information indefinitely increases the risks and consequences of a potential data breach.819 For more on “Big Data” see Big Data in the Focus on Issues in Privacy section later in this Chapter. Control over the disposition of recorded information is an important aspect of records and information management that is critical to FOIP administration. Records retention and disposition schedules are a government institution’s legal authorities on how long recorded information must be kept and how it is to be disposed of, e.g., by destruction or archival preservation. Retention means to continue to have, hold, or keep personal information.820 Records schedule means a formal plan that identifies the public records that are subject to the plan, that establishes a classification system and retention periods for those public records and that provides for their disposition.821 All official government records must be retained by the responsible government institution for the length of time designated in the applicable records schedule (Administrative Records System 2014) for administrative records or an institution specific Operational Records System (ORS) for operational records).822 818 Office of the Privacy Commissioner of Canada, Personal Information Retention and Disposal: Principle and Best Practices. June 2014. Available at Personal Information Retention and Disposal: Principles and Best Practices - Office of the Privacy Commissioner of Canada. Accessed December 19, 2022. 819 Office of the Privacy Commissioner of Canada, Personal Information Retention and Disposal: Principle and Best Practices. June 2014. Available at Personal Information Retention and Disposal: Principles and Best Practices - Office of the Privacy Commissioner of Canada. Accessed December 19, 2022. 820 Government of Manitoba, FIPPA for Public Bodies – Resource Manual, Chapter 6, Protection of Privacy at p. 6-106. Available at Chapter (gov.mb.ca). Accessed December 17, 2022. 821 The Archives and Public Records Management Act, SS 2015, c A-26.11 at s. 2. 822 Provincial Archives of Saskatchewan, Government of Saskatchewan Records Disposal System. Available at Government of Saskatchewan Records Disposal System | Provincial Archives of Saskatchewan (saskarchives.com). Accessed December 19, 2022.
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