10 Office of the Saskatchewan Information and Privacy Commissioner. Guide to Faxing: Preventing Breaches with Safeguards and Responding to a Privacy Breach. 5 Feb. 2026. Checklist If you receive a misdirected fax7 Is your organization/are you the intended recipient, or do you have a need-toknow? If yes, no need to go any further. If no, move to the next step in this Checklist. Have you notified your organization’s privacy officer of a possible privacy breach? Have you determined who the sender is from the fax cover sheet or header information? Have you contacted the sender to advise them of the breach, so they are aware of it? If possible, have you spoken to the sending organization’s privacy officer so they can log and investigate the incident, and implement safeguards to prevent similar breaches? Have you advised the sender on how to contain the breach and what to do with the misdirected fax? For example, ask if they would like it returned to them by mail, securely destroyed by you, or if someone will retrieve it. Have you confirmed with the sender that you will not keep a copy/securely dispose of the misdirected fax once the sender is clear on what was sent in error? If the sender asks, have you confirmed with them that you will not forward the misdirected fax to the intended recipient on their behalf? Doing so may compound the problem, so it is better that the sender re-sends the fax themselves. If dissatisfied with interactions with the sender, have you considered if you will notify OIPC? 7 Only individuals in an organization tasked with responsibility for managing or addressing a privacy breach should take certain actions.
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