Office of the Saskatchewan Information and Privacy Commissioner. Guide to LA FOIP, Chapter 1, Purposes and Scope of LA FOIP. Updated 7 March 2023. 17 • There is a way for the public to access the published record or information. Where LA FOIP does not apply to a public record, it would still apply to all actions related to collection or use of data. Local authorities are best served by determining what data elements are published or made part of a public record. Best practice when publishing information or putting it in a public record, would be to include the least amount of personal information. This is particularly relevant when posting to the internet where the public record is in fact online and searchable. Publishing online means the information is potentially available to six to nine billion people at any given time.34 Material that is available to purchase means that a pricing structure is in place for all who wish to obtain the information or record.35 When considering whether a record or information is available to purchase, the local authority should confirm that: • The specific information or record requested is available for purchase. • There is a way for the public to purchase the record or information (i.e., website, office to attend). • A pricing structure exists for all who wish to obtain the information or record. In some circumstances, information or records are available through a public registry. A registry means a registry established or continued pursuant to a public registry statute and includes information provided to, and the data created or maintained in the operation of, a public registry statute.36 It can also be an electronic registry. Examples include the Information Services Corporation (ISC) land titles registry and the corporate registry. These registries provide information or records. Purchases can be made by attending ISC or through its website. There is also a fee structure in place for anyone wishing to purchase certain registry information. Some information is available free of charge. 34 SK OIPC Investigation Report 249-2017 at [22]. 35 Adapted from ON IPC Order MO-1693 at p.16. 36 Subsection 2(1)(i) of The Operation of Public Registry Statutes Act, SS 2013, c O-4.2. Subsection 2(1)(h) of this Act also defines “public registry statute” as an Act designated by subsection (2) with respect to a service agreement that has been entered into and includes regulations or an Act for which a contractor is authorized to exercise powers or fulfill duties in accordance with subsection 10(1) and includes regulations.
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