Office of the Information and Privacy Commissioner. Guide to LA FOIP, CHAPTER 2, Administration of LA FOIP. Updated 2 March 2023. 14 Commissioner recommended the R.M. release the records to the applicant within 15 days of issuance of the Commissioner’s report. Further, the Commissioner recommended that the Reeve contact the Ministry of Government Relations, the Ministry of Justice (Access and Privacy Branch) and the Saskatchewan Association of Rural Municipalities (SARM) for assistance on how to meet its obligations as the head under LA FOIP. Routine Disclosure & Active Dissemination In addition to providing access to records and information in response to access requests, local authorities may provide access to information and records through two other processes: 1. Routine disclosure in response to inquiries and requests for information. 2. Active dissemination of information. Routine disclosure and active dissemination will likely satisfy many of the information needs of members of the public. There are numerous advantages of using routine disclosure and active dissemination processes. The public will be better served and better informed through the planned and targeted release of information in support of overall program objectives. As well, making information available outside the LA FOIP process can promote cost-effective management of public information resources.17 Personal information and personal health information must be handled differently. For more on handling personal information, see the Guide to LA FOIP, Chapter 6, “Protection of Privacy”. For more on handling personal health information, see the IPC Guide to HIPA. For more on routine disclosure and active dissemination, see the Guide to LA FOIP, Chapter 3, “Access to Records” at Section 53.1: Access to Manuals and Section 53.2: Records Available Without an Application. 17 Service Alberta, FOIP Guidelines and Practices: 2009 Edition, Chapter 2 at p. 31.
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