Office of the Saskatchewan Information and Privacy Commissioner. Guide to LA FOIP, Chapter3, Access to Records. Updated 5 May 2023. 106 2. Will meeting the original time limit unreasonably interfere with the operations of the local authority? Unreasonably interfere mean going beyond the limits of what is reasonable or equitable in time and resources and the impact, which this use of resources would have on the local authority’s day-to-day activities.153 Circumstances that may contribute to unreasonable interference: • Significant increase in LA FOIP requests (e.g., sharp rise over 1-4 months) • Significant increase in LA FOIP caseloads • Computer systems or technical problems • Unexpected employee leaves from LA FOIP branch • Unusual number (high percentage) of new LA FOIP employees in training • Program area discovers a significant amount of additional records • Type of records (maps, etc.) • Number of program areas searched • Location of records154 Circumstances that would not qualify: • The local authority has not allocated the LA FOIP area sufficient resources • Long term or systemic problems • Vacations • Office processes (e.g., sign-off) • Personal commitments • Pre-planned events (e.g., retirements) • No work done during initial 30 days • Type of applicant (media, political, etc.)155 IPC Findings In Review Report 123-2015, the Commissioner considered the equivalent provision in The Freedom of Information and Protection of Privacy Act (FOIP). The Commissioner found that, at least double the number of requests normally opened within the Ministry of Justice (Justice) qualified as a “large number” of requests. In addition, because Justice had seven vacancies in 153 British Columbia Government Services, FOIPPA Policy Definitions at https://www2.gov.bc.ca/gov/content/governments/services-for-government/policiesprocedures/foippa-manual/policy-definitions. Accessed April 23, 2020. 154 BC IPC, Resource, Time Extension Guidelines for Public Bodies, at p. 5-6. 155 BC IPC, Resource, Time Extension Guidelines for Public Bodies, at p. 5-6.
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