Office of the Saskatchewan Information and Privacy Commissioner. Guide to LA FOIP, Chapter3, Access to Records. Updated 5 May 2023. 190 2. Active dissemination of information.335 Routine Disclosure Routine disclosure, in response to an inquiry or request, occurs when access to a record can be granted without a request under LA FOIP.336 A local authority may make information accessible by routine disclosure through: • Answers to particular questions: Many inquiries are from members of the public seeking the answer to a question rather than asking for access to records. Occasionally, a person will combine a question with a request for records. To the greatest extent possible, local authorities should deal with these questions without a request for access under LA FOIP.337 • Specifying categories of records for routine disclosure: Section 53.2 of LA FOIP provides that local authorities may specify categories of records in their possession or under their control that will be made available to the public without a request for access under LA FOIP. This is intended to enable local authorities to take a proactive approach by setting up channels for the release of information. This approach promotes openness and accountability. Active Dissemination Active dissemination occurs when information or records are periodically released without any request, under a program or communications plan.338 Active dissemination is best used where there is an anticipated demand for information by the public. For example, a local authority may establish sites or online databases where interested citizens can obtain information. 335 Service Alberta, FOIP Guidelines and Practices: 2009 Edition, Chapter 2, at p. 31. 336 Service Alberta, FOIP Guidelines and Practices: 2009 Edition, Chapter 2 at p. 31. 337 Service Alberta, FOIP Guidelines and Practice: 2009 Edition, Chapter 2 at p. 32. 338 Service Alberta, FOIP Guidelines and Practices: 2009 Edition, Chapter 2 at p. 33.
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