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Guide to LA FOIP-Chapter 3

Overview 7
Who Has The Right of Access 8
Section 5: Right of Access 9
Processing Access to Information Requests 11
Name of Applicant is Personal Information 12
Reason for Request Not Relevant 13
Questions in Access to Information Requests 14
Verifying Identity 15
Requests Not on “Form A” 17
Search for Records 18
IPC Review of Search Efforts 19
Searching Records of Employees 23
Local Authority Records in Personal Email Accounts 24
Conflict of Interest 25
Personal Records in Local Authority Email Accounts 27
Conflict of Interest 29
Records Not Responsive 32
Creating Records 34
Section 5.1: Duty to Assist 36
Subsection 5.1(1) 36
Subsection 5.1(2) 40
Section 6: Application 41
Subsection 6(1)(a) 41
Subsection 6(1)(b) 43
Clarifying vs Narrowing 44
Subsection 6(2) 48
Subsection 6(3) 48
Clarifying vs Narrowing 49
Subsection 6(4) 52
Section 7: Response Required 52
Subsection 7(1) 54
Subsection 7(2) 55
Calculating 30 Days 55
Subsection 7(2)(a) 58
Subsection 7(2)(b) 59
Subsection 7(2)(c) 60
Subsection 7(2)(d) 61
Subsection 7(2)(e) 63
Subsection 7(2)(f) 64
Subsection 7(2)(g) 65
Subsection 7(3) 66
Subsection 7(4) 66
Subsection 7(5) 69
Section 7.1: Applications Deemed Abandoned 70
Subsection 7.1(1) 70
Subsection 7.1(2) 72
Subsection 7.1(3) 72
Section 8: Severability 73
Section 9: Fee 77
Subsection 9(1) 78
Subsection 9(2) 78
Creating a Fee Estimate 79
Steps When Charging Fees 80
Types of Fees 80
IPC Review of Fee Estimates 84
Subsection 9(3) 85
Subsection 9(4) 86
Subsection 9(5) 86
Fee Waivers 87
Section 8 – LA FOIP Regulations 87
Subsection 8(1)(a) – LA FOIP Regulations 87
Subsection 8(1)(b) – LA FOIP Regulations 88
Subsection 8(1)(c) – LA FOIP Regulations 91
Subsection 8(2) – LA FOIP Regulations 92
Subsection 8(2)(a) – LA FOIP Regulations 93
Subsection 8(2)(b) – LA FOIP Regulations 93
Subsection 8(2)(c) – LA FOIP Regulations 94
Section 10: Manner of Access 95
Subsection 10(1) 96
Subsection 10(2) 96
Subsection 10(3) 99
Subsection 10(4) 101
Section 11: Transfer of Application 101
Subsection 11(1) 103
Subsection 11(2) 104
Subsection 11(3) 105
Subsection 11(4) 106
Section 12: Extension of Time 106
Subsection 12(1)(a) 107
Subsection 12(1)(a)(i) 108
Subsection 12(1)(a)(ii) 110
Subsection 12(1)(b) 113
Subsection 12(1)(c) 116
Subsection 12(2) 118
Subsection 12(3) 119
Section 30: Individual’s Access to Personal Information 120
Subsection 30(1) 121
Subsection 30(2) 122
Subsection 30(3) 128
Subsection 30(3)(a) 128
Subsection 30(3)(b) 132
Section 38: Application for Review 136
Subsection 38(1)(a) 138
Subsection 38(1)(a.1) 139
Subsection 38(1)(a.2) 141
Subsection 38(1)(a.3) 141
Subsection 38(1)(a.4) 142
Subsection 38(1)(b) 144
Subsection 38(1)(c) 145
Subsection 38(2) 146
Subsection 38(3) 146
Subsection 38(4) 148
Section 39: Review or Refusal to Review 149
Subsection 39(1) 149
Subsection 39(2) 150
Subsection 39(2)(a) 151
Subsection 39(2)(a.1) 154
Subsection 39(2)(a.2) 155
Subsection 39(2)(a.3) 155
Subsection 39(2)(a.4) 155
Subsection 39(2)(a.5) 156
Subsection 39(2)(a.6) 156
Validity Test 157
Subsection 39(2)(a.7) 157
Subsection 39(2)(b) 158
Subsection 39(2)(c) 160
Section 43.1: Power to Authorize a Local Authority to Disregard Applications or Requests 161
Subsection 43.1(1) 161
Subsection 43.1(2)(a) 162
Subsection 43.1(2)(b) 167
Subsection 43.1(2)(c) 172
Section 46: Appeal to the Court 176
Section 49: Exercise of Rights by Other Persons 180
Subsection 49(a) 181
Subsection 49(b) 183
Subsection 49(c) 185
Subsection 49(d) 186
Subsection 49(e) 190
Section 53.1: Access to Manuals 192
Subsection 53.1(1) 193
Subsection 53.1(2) 195
Section 53.2: Records Available Without an Application 195
Routine Disclosure 196
Active Dissemination 196

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