Office of the Saskatchewan Information and Privacy Commissioner. Guide to LA FOIP, Chapter 6, Protection of Privacy. Updated 27 February 2023. 142 Notification may be given in many ways. It may be: • Printed on a collection form. • Contained on a separate sheet or in a brochure accompanying a form. • Presented in a pop-up window linked to an online form. • Published in a calendar of a post-secondary institution or an information brochure about a program that is provided to all applicants. • Displayed on a notice hung on the wall or placed on a service counter. • Given orally, for example, during a telephone call.394 A local authority must inform an individual of: • The purpose for which the personal information is collected. • The specific legal authority for the collection (see footnote).395 • The title, business address and business telephone number of an officer or employee of the local authority who can answer the individual’s questions about the collection.396 Notification should be given at the time that the personal information is being collected.397 If notification is given orally, either in person or over the telephone, it is a good practice to refer the individual to a written copy of the notice or to provide a printed copy either at the counter or later by mail, and to retain a record that the notice was given.398 394 SK OIPC Investigation Report F-2012-001 at [62]. Originated from Service Alberta, FOIP Guidelines and Practices: 2009 Edition, Chapter 7, p 249. 395 “Legal authority” for collection may be a specific provision in an enactment of Saskatchewan or a federal enactment that expressly authorizes collection of the personal information. It can also be authority under section 24 of LA FOIP, which authorizes collection of personal information for a purpose that relates to an existing or proposed program or activity of the local authority. 396 Service Alberta, FOIP Guidelines and Practices: 2009 Edition, Chapter 7, p 248. See also Government of Manitoba, FIPPA for Public Bodies – Resource Manual, Chapter 6, Protection of Privacy at pp. 6-91 to 6-92. Available at Chapter (gov.mb.ca). Accessed December 13, 2022. 397 SK OIPC Investigation Report F-2012-001 at [62]. Originated from Service Alberta, FOIP Guidelines and Practices: 2009 Edition, Chapter 7, p 249. 398 SK OIPC Investigation Report F-2012-001 at [62]. Originated from Service Alberta, FOIP Guidelines and Practices: 2009 Edition, Chapter 7, p 249.
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