Office of the Saskatchewan Information and Privacy Commissioner. Guide to LA FOIP, Chapter 6, Protection of Privacy. Updated 27 February 2023. 148 possible” requirement is greater when the consequences of a decision are greater for the individual.422 When updating personal information, always consider the reason or purpose it was collected. It is not necessary to routinely update personal information, unless such a process is necessary to fulfill the purposes for which the information was collected.423 Personal information that is used on an ongoing basis, including information that is disclosed to third parties, should generally be accurate and up to date, unless limits to the requirement for accuracy are clearly set out.424 Local authorities should have adequate procedures in place to properly verify the accuracy and completeness of any personal information crucial to an application, transaction, or action at the time the information is provided.425 It is a good business practice for programs that use large personal information systems for delivery of programs or services to have systematic processes for updating personal information that is used on a regular or continuous basis.426 Other methods of maintaining accuracy include: • Periodically auditing files with accuracy and completeness being one of the criteria tested during the audit. • Implementing procedures to update personal information that is used on a regular or continuous basis. • Ensuring limited access to information for the purposes of making corrections or changes. 422 Service Alberta, FOIP Guidelines and Practices: 2009 Edition, Chapter 7, p. 251. 423 SK OIPC Investigation Reports F-2009-001 at [91] and LA-2013-001 at [35]. Originated from Saskatchewan Justice (now Ministry of Justice) resource, An Overarching Personal Information Privacy Framework for Executive Government, 2003 at p. 17. 424 SK OIPC Investigation Reports F-2009-001 at [91] and LA-2013-001 at [35]. Originated from Saskatchewan Justice (now Ministry of Justice) resource, An Overarching Personal Information Privacy Framework for Executive Government, 2003 at p. 17. 425 Service Alberta, FOIP Guidelines and Practices: 2009 Edition, Chapter 7, p. 251. Also quoted in SK OIPC Review Report F-2006-003 at [52]. 426 Service Alberta, FOIP Guidelines and Practices: 2009 Edition, Chapter 7, p. 251. Also quoted in SK OIPC Review Report F-2006-003 at [52].
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