Office of the Saskatchewan Information and Privacy Commissioner. Guide to LA FOIP, Chapter 6, Protection of Privacy. Updated 27 February 2023. 155 Example: information in an employee’s annual Performance Evaluation Report is originally collected to evaluate performance – it is not collected specifically for later use in staffing actions in which the employee may be involved. Still, the use of the information in a staffing context is wholly compatible with the reason for the original collection of the information. A logical link is made between the two uses, because the information collected in an appraisal reflects the strengths and weaknesses of the employee which may indicate whether that person is a good fit for the position to which they have applied. Example of inconsistent or non-consistent use (improper): A community college collects personal information to survey community college students for their views on the college’s course content in an effort to modify courses to meet changing needs of the student population. The college may use the information it collects from the students only to compile statistics or a report on the students’ views. It may not subsequently use the information for a second, totally unrelated purpose (e.g., to lower the marks of those students who gave unfavourable comments on the course professors).439 Obtained means to acquire in any way; to get possession of; to procure; or to get a hold of by effort.440 Compiled means that the information was drawn from several sources or extracted, extrapolated, calculated or in some other way manipulated.441 For example, a local authority creates or assigns an ID number for each client. This information becomes the personal information of the client, but the ID number was compiled by the local authority not collected from the client or indirectly from somewhere else. The purpose for collection is described in the collection notification provided to the individual when the information is collected directly (see Subsection 25(2) earlier in this Chapter). When personal information is not collected directly, or when it is compiled from several sources, the purpose should be stated in the written policy or procedure dealing with the program.442 439 British Columbia Government Services, FOIPPA Policy Definitions, available at Section 32 - Use of Personal Information - Province of British Columbia (gov.bc.ca). Accessed December 14, 2022. 440 Originated from Campbell Black, Henry, 1990. Black’s Law Dictionary, 6th Edition. St. Paul, Minn.: West Group. Adopted by AB IPC in Order 2000-021 at [26]. Adopted in SK OIPC Review Report F-2006001 at [58] and [59]. Also, found in SK OIPC Review Report F-2006-002 at [39]. 441 British Columbia Government Services, FOIPPA Policy Definitions at https://www2.gov.bc.ca/gov/content/governments/services-for-government/policiesprocedures/foippa-manual/policy-definitions. Accessed April 23, 2020. 442 Service Alberta, FOIP Guidelines and Practices: 2009 Edition, Chapter 7, p. 260.
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