Office of the Saskatchewan Information and Privacy Commissioner. Guide to LA FOIP, Chapter 6, Protection of Privacy. Updated 27 February 2023. 303 1. Compliance: Make sure you follow RIM legislative requirements applicable to your local authority. 2. Be engaged: Senior management should understand the importance of RIM practices and actively support the efforts to introduce or update RIM practices. 3. Communicate often: It is essential to keep RIM practices top of mind to ensure that staff don’t slip into old practices. 4. Communicate clearly: Communication and training on RIM should be clear and straightforward, using plenty of examples and real-world scenarios so that staff can fully understand their responsibilities and how to implement new practices. 5. Commit to maintaining practices over time: Implementing RIM practices is not a simple one-time event. It takes time and dedication to ensure that best practices become everyday practices. IPC Findings In Review Report 078-2016 to 091-2016, the Applicant received a fee estimate totaling $111,842.50 from the Global Transportation Hub Authority (GTH). The Commissioner found that the fee estimate was inappropriate as it was largely based on searching email archives, which would not have been an issue with effective records management policies and procedures in place. The Commissioner recommended GTH establish records management policies and procedures to ensure it is better equipped to handle access to information requests. Record Retention Local authorities collect personal information about citizens, employees, clients, and prospective clients. This information can be in physical or electronic form. Once this information has been collected, local authorities need to make informed choices about how long to keep it, and when and how to dispose of it.732 732 Office of the Privacy Commissioner of Canada, Personal Information Retention and Disposal: Principle and Best Practices. June 2014. Available at Personal Information Retention and Disposal:
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