Office of the Saskatchewan Information and Privacy Commissioner. Guide to LA FOIP, Chapter 6, Protection of Privacy. Updated 27 February 2023. 307 disposal of documents containing personal information in garbage bags that have been ripped open and disposal of personal information in a recycling container.743 Check for a record retention and disposal schedule created by the Urban Municipal Administrators Association of Saskatchewan (UMAAS), the Rural Municipal Administrators’ Association (RMAA), the Saskatchewan Urban Municipalities Association (SUMA) and the Saskatchewan Association of Rural Municipalities (SARM) with the assistance of the staff at the Provincial Archives.744 Securely disposing of personal information Authorized disposition of personal information can occur through: • Transfer of records to the custody of the Provincial Archives of Saskatchewan or the archives of a local authority. • Physical destruction of records containing personal information in such a way that it cannot be retrieved or reconstructed (e.g., cross-shredding).745 Securely disposing of electronic records Used office and computer equipment poses a special risk. For example, filing cabinets moved to an auction centre with files containing personal information still inside or computer hard drives put up for auction with information still stored on them. At a minimum, computer hard drives need to be professionally wiped clean of data before they are disposed of or sold. Care should also be taken in the return or disposal of devices, such as facsimile machines, scanners, and photocopiers, that retain information in memory.746 743 Service Alberta, FOIP Guidelines and Practices, 2009 Edition, Chapter 8 at p. 310. 744 Provincial Archives of Saskatchewan, Municipal Records. Available at Municipal Records | Provincial Archives of Saskatchewan (saskarchives.com). Accessed February 17, 2023. 745 Service Alberta, FOIP Guidelines and Practices, 2009 Edition, Chapter 8 at p. 310. 746 Service Alberta, FOIP Guidelines and Practices, 2009 Edition, Chapter 8 at pp. 310 to 311.
RkJQdWJsaXNoZXIy MTgwMjYzOA==