Office of the Saskatchewan Information and Privacy Commissioner. Guide to LA FOIP, Chapter 6, Protection of Privacy. Updated 27 February 2023. 319 written policies and procedures. To ensure compliance, an organization may choose to require the service provider file documents showing an update to policies and procedures, logs, employee screening and access control. The service provider may offer verification of its current industry association certification status such as the National Association for Information Destruction (NAID) which may satisfy an organization’s auditing requirement for secure destruction. NAID Certification is a voluntary program offered to its members. The program consists of an annual audit conducted by one of a network of independent security professionals who are accredited by ASIS International as Certified Protection Professionals. Professionals audit the applicant against the security standards of the NAID Certification Program. The program also includes unannounced, random audits of NAID Certified locations by the same security professionals.748 Preserving Records The Provincial Archives collection includes municipal records from rural municipalities, towns, villages, and cities. The Archives collects municipal records through a records retention and disposal schedule which was created by the Urban Municipal Administrators Association of Saskatchewan (UMAAS), the Rural Municipal Administrators’ Association (RMAA), the Saskatchewan Urban Municipalities Association (SUMA) and the Saskatchewan Association of Rural Municipalities (SARM) with the assistance of the staff at the Provincial Archives.749 Municipal records in the Provincial Archives’ Collection document includes: • the development, expansion, and growth of local communities. • the relative prosperity of an area. • local history over time (for example, community events and the history of community associations/organizations), including changes in the social and professional dynamics within the community.750 748 The sections above were adapted from ON IPC resource, Get rid of it Securely to keep it Private: Best Practices for the Secure Destruction of Personal Health Information, October 2009. Available at naid.pdf (ipc.on.ca). Accessed on December 17, 2022. 749 Provincial Archives of Saskatchewan, Municipal Records. Available at Municipal Records | Provincial Archives of Saskatchewan (saskarchives.com). Accessed February 17, 2023. 750 Provincial Archives of Saskatchewan, Municipal Records. Available at Municipal Records | Provincial Archives of Saskatchewan (saskarchives.com). Accessed February 17, 2023.
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