Office of the Saskatchewan Information and Privacy Commissioner. Guide to LA FOIP, Chapter 6, Protection of Privacy. Updated 27 February 2023. 320 Records from several municipalities have been preserved at the Archives in their original format or on microfilm. Although the collection contains records from all regions of the province, it is by no means comprehensive. For example, the cities of Saskatoon and Regina have each established their own archives program. Many types of records that the Provincial Archives would have collected in the past are now permanently retained by municipalities (for example, tax and assessment rolls), in accordance with legislation.751 Municipal records in the Archives’ Collection include early assessment and tax rolls, municipal maps, as well as voters lists, budget information, improvement grants, feasibility studies, correspondence regarding ambulance and medical care, water quality/consumption reports, relief records, etc.752 For more on the preservation of records see the Provincial Archives of Saskatchewan. Alberta IPC Investigation Report F2019-IR-02 In the Office of the Alberta Information and Privacy Commissioner (AB IPC) Investigation Report F2019-IR-02, the Commissioner determined that Alberta Justice and Solicitor General (JSG) did not preserve records responsive for two access to information requests. The Commissioner noted that when an applicant makes an access to information request, it triggers a duty on the government institution to preserve all potentially responsive records, including transitory records. The duty to preserve is fundamental to a government institution’s duty to assist applicants. The Commissioner found that JSG failed to ensure that responsive records were preserved which compromised the integrity of the access to information process and did not comply with government’s rules relating to the destruction of records. 751 Provincial Archives of Saskatchewan, Municipal Records. Available at Municipal Records | Provincial Archives of Saskatchewan (saskarchives.com). Accessed February 17, 2023. 752 Provincial Archives of Saskatchewan, Municipal Records. Available at Municipal Records | Provincial Archives of Saskatchewan (saskarchives.com). Accessed February 17, 2023.
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