Office of the Saskatchewan Information and Privacy Commissioner. A Guide to Submissions. Effective Sept. 2020. Updated Dec. 2022. 13 If you are the Public Body/Trustee After reviewing the Index of Records, the public body/trustee should first consider whether any additional records or portion of records can be released. Releasing records reduces the number of records at issue and thus, the work and effort that needs to go into the submission. If the public body/trustee decides to release additional records, inform the IPC right away and copy the IPC on the cover letter to the applicant when doing so. When you finish the draft of your submission, ensure that your submission matches your Index of Records and the record itself (i.e. sequential page numbers and exemptions relied on). These are all effective means of putting your arguments forward, which in turn is more persuasive. For more assistance on preparing your submission, Index of Records and/or the record itself, you can refer to the Information and Privacy Commissioner‘s (IPC) resource, What to Expect During a Review with the IPC: A Resource for Public Bodies and Trustees. Government Institution/Local Authority/Trustee • If you are a government institution, FOIP applies to you and the references should be to FOIP. • If you are a local authority, LA FOIP applies to you. • If you are a trustee which includes government institutions, HIPA applies to you. Issues In many reviews, the issue is access to the records and the claiming of exemptions that is dealt with extensively below. There can be other issues that will have to be dealt with in the submission. These include issues such as: • The records requested are public documents and are or will be published. • The records requested do not exist. • The public body/trustee does not have possession/custody or control of the records requested. • The fees estimated are not reasonable. • The transfer of the access to information request was not authorized. • The correction request was not granted. • No response was provided within the statutory deadline. • Application was deemed abandoned.
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