Office of the Saskatchewan Information and Privacy Commissioner. A Guide to Submissions. Effective Sept. 2020. Updated Dec. 2022. 4 Introduction Applicants, public bodies/trustees, and third parties have expected the Commissioner’s office to be consistent and to let others know what our expectations are when engaged in a review. With that in mind, the Commissioner’s office has developed a consistent format for reports, posted those reports on its website, and developed the IPC Guide to FOIP, IPC Guide to LA FOIP, IPC Guide to HIPA and The Rules of Procedure. A further step in that direction is this Guide to Submissions. If you are an applicant, you do not need to read the entire guide. You should read; I. Preliminaries, II. If you are the Applicant, and Appendix A: Template for Applicant. Most public bodies/trustees provide the Commissioner’s office with a submission when we are undertaking a review of a request for information or correction. Those submissions have not taken on a consistent form. This guide attempts to suggest a template that can be used to make a submission and provide some helpful hints in how to improve your chances of success. Public bodies/trustees should read; I. Preliminaries, III. If you are a Public Body/Trustee, and Appendix B: Template for Public Body/Trustee. If you are a third party, you do not need to read the entire guide. You should read; I. Preliminaries, IV. If you are the Third Party, and Appendix C: Template for Third Parties. The Legislation The Freedom of Information and Protection of Privacy Act (FOIP) outlines the general approach the Commissioner must follow in doing a review of a decision made regarding an access to information request. FOIP provides as follows: Conduct of review 53(2) The: (a) person who applies for a review; (b) third party or applicant who is entitled to notice pursuant to section 52; and (c) head whose decision is the subject of a review; are entitled to make representations to the commissioner in the course of the review. Similar sections are found in section 42 of The Local Authority Freedom of Information and Protection of Privacy Act (LA FOIP) and section 45 of The Health Information Protection Act (HIPA).
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