Office of the Saskatchewan Information and Privacy Commissioner. A Guide to Submissions. Effective Sept. 2020. Updated Dec. 2022. 9 typically address all of the issues, including jurisdiction, in a single report. Develop the Submission Outline Before writing any document, it is a good practice to first sit back, reflect on the audience, the purpose, and decide an outline for the document. The same holds true for a submission. In particular, one should think about the conclusion and what final message or request will be given. Creating an outline also ensures that no particular item or important point will be missed. In Appendices A, B, and C templates are suggested which can be used as a starting point for the submission outline. If you are the Applicant Not many applicants provide a submission in the sense of a formal document, but an applicant is entitled to do so. When first requesting a review, many applicants explain their situation in an initial email or a letter. They may decide that they have explained their point of view sufficiently and do not wish to explain it further. That is their right and their decision. As the matter progresses, if the applicant determines that there are records that the applicant is not interested in, the applicant should advise the Commissioner’s office and the public body/trustee right away. An applicant that reduces the number of records requested, even at this stage, is helpful in reducing the issues for the Commissioner and for the public body/trustee. A reasoned approach here may result in the public body/trustee revisiting the access request and determining more records can be released. If the applicant decides to prepare a submission, that submission should: • Use headings where applicable; • Respond to any specific points in the public bodies’/trustees’ section 7 or section 36 decision and set out each point as a heading; • Refer to specific sections in FOIP, LA FOIP or HIPA, as appropriate; • Refer to any correspondence with the public body/trustee and attach it to the submission; and/or • Attach any other material the applicant feels is relevant. Before Writing, Consider the Outline of Your Submission Think about the major points you wish to make and then reduce those into your outline. Appendix A is a template that can be used for your outline. Modify it as you think appropriate
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