Office of the Saskatchewan Information and Privacy Commissioner. MLA Guide to Protecting Personal Information. Effective April 2018. Updated 9 July 2024. 4 Section 27 of FOIP requires that MLA offices take reasonable measures to ensure the personal information used is as accurate and complete as possible. Section 28 of FOIP provides: 28 No government institution shall use personal information under its control without the consent, given in the prescribed manner, of the individual to whom the information relates, except: (a) for the purpose for which the information was obtained or compiled, or for a use that is consistent with that purpose; or (b) for a purpose for which the information may be disclosed to the government institution pursuant to subsection 29(2). MLA offices may use personal information in three circumstances: 1) If it has the consent of the subject individual. See the section on consent below. 2) For the purpose it was collected or a use consistent with that purpose. As mentioned in the section on the collection of personal information, MLA offices must have identified an authorized purpose for collecting personal information before it is collected. 3) In circumstances described in subsection 29(2) of FOIP or The Freedom of Information and Protection of Privacy Regulations (FOIP Regulations). For more on use and what FOIP requires in this regard, see the Guide to FOIP, Chapter 6, “Protection of Privacy” starting at page 172. What is Disclosure of Personal Information? Disclosure is the sharing of personal information with a separate entity, not a division or branch of the MLA office in possession or control of that information. Subsection 29(1) of FOIP provides: 29(1) No government institution shall disclose personal information in its possession or under its control without the consent, given in the prescribed manner, of the individual to whom the information relates except in accordance with this section or section 30.
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