Privacy Protective Survey Guidance

Acknowledgement	2
Purpose of This Guide	2
Define the Purpose of Your Survey	2
What Privacy Laws Apply	3
What is Personal Information	3
De-identified, Anonymous or Coded Data	4
De-identified Data	4
Anonymous Data	5
Coded Data	6
Need-to-Know and Data Minimization Principles	7
Collection of Personal Information	7
Notice of Collection	7
Survey Samples	8
Survey Sample is Taken From Your Public Body’s Clients	9
Survey Sample is Provided by Another Public Body	9
Another Public Body Administers the Survey	11
Third Party Survey Providers	11
Information Management Service Providers	12
Self-Hosting an Online Survey	13
Safeguards	13
Use and Disclosure of Survey Results	14
Privacy Impact Assessment	14
Other Considerations	15
Contact Information	15

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