17 Office of the Saskatchewan Information and Privacy Commissioner. The Rules of Procedure. Effective 1 Dec. 2018. Updated 16 Aug. 2023. Part 3: Procedure on Reviews Under HIPA This Part outlines the procedure that the commissioner’s office will follow and require trustees to follow when carrying out a request for a review under HIPA. 3-1 Request for Review (1) A request for a review may be made and filed with the commissioner’s office by email, regular mail, courier or personal delivery. (2) Once contact is made pursuant to subsection (1), the commissioner’s office will advise the applicant of any additional information required to support a review and the applicant will have 30 days, unless the commissioner determines otherwise, to provide that additional information. If the information is not provided in that time, the review will not continue unless the commissioner determines there are unique circumstances. 3-2 Early Resolution Before commencing a review, the commissioner’s office may attempt to resolve the matter by entering into discussions with the applicant, trustee and any third party. 3-3 Notice of Review After the commissioner’s office determines that a matter cannot be resolved and the commissioner determines that a review will be undertaken of the trustee’s decision under HIPA, the commissioner’s office will prepare a notice of review indicating that a review of the trustee’s decision will be undertaken. Notices will be forwarded electronically or by other means to the trustee and the applicant. 3-4 Contents of Notice of Review (1) The notice of review will be prepared in accordance with HIPA and may include a request for the following: (a) Records for which the trustee refuses to release: • An index of records (see Form A). • The records at issue provided to the applicant in the same unaltered form as provided to the applicant but paginated with the addition of page numbers and if applicable sequential severance numbers and exemptions applied to each visible. There is no need to provide the IPC with records released in full. • The records at issue responsive to the access to information request with no sequential severances paginated.
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