19 Office of the Saskatchewan Information and Privacy Commissioner. The Rules of Procedure. Effective 1 Dec. 2018. Updated 16 Aug. 2023. (d) Provide any further materials necessary to support its position (i.e., affidavits, cases, reports, contracts, screen shots). (e) Provide reasons or justifications for the trustee’s decision regarding the issue in question under HIPA including searches, custody or control, fees, time extensions, transfers or correction decisions. (2) Applicants and trustees are encouraged in their representation to follow the tests, criteria and principles set out in the Guide to HIPA. In addition, cite relevant court cases and decisions of other commissioners or ombudsmen across Canada who are responsible for overseeing access and privacy legislation in other jurisdictions. (3) A representation shall not be disclosed to another party unless the party submitting the representation agrees that the representation or a portion thereof can be shared with another party. The commissioner’s office will ask parties whether they wish to share or exchange their representation with other parties. (4) In accordance with section 54 of HIPA, the commissioner may quote short passages from the representation in his report. 3-8 Records (1) The records will be provided to the commissioner’s office either in electronic or paper form, paginated with sequential severance numbers that correspond to the number given to that record in the index of records. If the copy of the record provided does not reveal the content severed, then a separate clean copy must also be provided. There is no need to provide the commissioner’s office with records released in full. If the record is illegible, the commissioner’s office will ask for a copy that is legible or for a transcript of that record. (2) If a trustee provides a record using white page redactions, the commissioner’s office will request that the record be provided using black-out or grey-out redactions. 3-9 Analysis of the information provided After the times set out in the notice of review or extended by the commissioner’s office, the commissioner’s office will continue its analysis of the information or materials provided to it. If any information, requested in the notice of review is missing or clarification is needed, the commissioner’s office will make one request for that information from the applicant, trustee or other person and then continue with its analysis.
RkJQdWJsaXNoZXIy MTgwMjYzOA==