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Rules of Procedure

Introduction 8
Part 1: Name and Definitions 9
1-1 Name 9
1-2 Words in Acts or Regulations 9
1-3 Definitions 9
Part 2: Procedure on Reviews Under FOIP and LA FOIP 11
2-1 Request for Review 11
2-2 Early Resolution 11
2-3 Notice of Review 11
2-4 Contents of Notice of Review 11
2-5 Request to Third Parties 12
2-6 Parties to a Review 12
2-7 Index of Records 13
2-8 Contents of a Representation 13
2-9 Records 14
2-10 Analysis of the Information Provided 14
2-11 Preparing a Report 14
2-12 Report will be Posted 15
2-13 Public body to Indicate Decision 15
2-14 Appeal to court 15
2-15 Commissioner’s Office Shall Destroy the Record 15
Part 2.1: Priority Procedure on Reviews of Failure to Provide a Section 7 Decision 17
2.1-1 Request for Review of a Failure to Issue a Section 7 Decision Only 17
2.1-2 Early Resolution 17
2.1-3 Notice of Review 17
2.1-4 Contents of Notice of Review 17
2.1-5 Sharing a Representation 18
2.1-6 Analysis and Report 18
2.1-7 Report will be Posted 19
2.1-8 Public Body to Indicate Decision 19
2.1-9 Appeal to Court 19
Part 2.2: Priority Procedure on Reviews of Fees and Fee Waivers Only 20
2.2-1 Request for Review of Fees or Failure to Waive Fees Only 20
2.2-2 Early Resolution 20
2.2-3 Notice of Review 20
2.2-4 Contents of Notice of Review 20
2.2-5 Sharing a Representation 21
2.2-6 Analysis and Report 21
2.2-7 Report will be Posted 22
2.2-8 Public body to Indicate Decision 22
2.2-9 Appeal to Court 22
Part 3: Procedure on Reviews Under HIPA 23
3-1 Request for Review 23
3-2 Early Resolution 23
3-3 Notice of Review 23
3-4 Contents of Notice of Review 23
3-5 Request for Representations 24
3-6 Index of Records 24
3-7 Contents of a Representation 24
3-8 Records 25
3-9 Analysis of the information provided 25
3-10 Preparing a Report 26
3-11 Report will be Posted 26
3-12 Trustee to Indicate Decision 26
3-13 Appeal to Court 27
3-14 Commissioner’s Office Shall Destroy the Record 27
Part 4: Procedure on Reported Privacy Breaches Under FOIP and LA FOIP 28
4-1 Reported Privacy Breaches 28
4-2 Notice of Investigation 28
4-3 When Investigating a Privacy Breach 28
4-4 Steps Taken by the Public Body, Minister’s Office or MLA’s Office 28
4-5 Privacy breach Notification and Questionnaire 29
4-6 Closing of File Without Report 29
4-7 Issuing a Report 30
Part 5: Procedure on Reported Privacy Breaches Under HIPA 31
5-1 Reported Privacy Breaches 31
5-2 Notice of Investigation 31
5-3 When Investigating a Privacy Breach 31
5-4 Steps Taken by the Trustee 31
5-5 Privacy Breach Notification and Questionnaire 31
5-6 Closing of File Without a Report 32
5-7 Issuing a Report 32
Part 6: Procedure on Privacy Breach Investigations Under FOIP and LA FOIP 33
6-1 Complaint of Breach of Privacy 33
6-2 Preliminary Inquiries 34
6-3 Notice of Investigation 34
6-4 Notice of Investigation and Questionnaire 34
6-5 Investigation of the Alleged Breach 34
6-6 When Investigating a Complaint of a Privacy Breach 35
6-7 Steps Taken by Public Body, Minister’s Office or MLA’s Office 35
6-8 Breach Notification and Questionnaire 35
6-9 Preparing a Report 36
6-10 Report will be Posted 36
6-11 Head to Indicate Decision 37
6-12 Appeal to Court 37
Part 7: Procedure on Privacy Breach Investigations Under HIPA 38
7-1 Complaint of Breach of Privacy 38
7-2 Preliminary Inquiries 39
7-3 Notice of Investigation 39
7-4 Notice of Investigation and Questionnaire 39
7-5 Investigation of the Complaint and Alleged Breach 39
7-6 When Investigating a Complaint of a Breach 39
7-7 Steps Taken by Trustee 40
7-8 Breach Notification and Questionnaire 40
7-9 Preparing a Report 41
7-10 Report will be Posted 41
7-11 Trustee to Indicate Decision 41
7-12 Appeal to Court 42
Part 8: Information and Evidence 43
8-1 Commissioner’s Office will Communicate With the Parties or Interested Persons 43
8-2 Providing Information in the Form of an Affidavit or Declaration 43
8-3 Refusal to Provide Information or Documents 43
8-4 Commissioner’s Office will Make Inquiries 43
8-5 Party Requesting Oral Representations 43
Part 9: Solicitor-Client or Litigation Privilege 45
9-1 Claiming Solicitor-Client or Litigation Privilege 45
Part 9.1: Youth Criminal Justice Act – Young Offender 46
9.1-1 Claiming records protected by the YCJA 46
Part 9.2: Claims Under Sections 50 of FOIP, 39 of LA FOIP or 43 of HIPA 47
9.2-1 Requesting a review be discontinued 47
Part 10: Application to Disregard an Access to Information Request or a Request for Correction Under FOIP and LA FOIP 48
10-1 Head Applies to Disregard an Access to Information Request or a Request for Correction 48
10-2 Head to Provide Information 48
10-3 Head to provide copy 48
10-4 Parties to Application to Disregard 49
10-5 Commissioner’s Office will Make Inquiries 49
10-6 Priority of Application to Disregard 49
10-7 Form of Commissioner’s Response 49
10-8 Decision will be Posted 49
Part 11: Use of Artificial Intelligence (AI) 50
11.1 Party makes representations (submissions) and relies on AI 50
Where a party makes representations to the IPC and relies on artificial intelligence (AI) in the preparation of those representations, the party must disclose to the IPC: 50
(a) that AI was used; 50
(b) the type of AI used; and 50
(c) how AI was used. 50
11.2 Al used to prepare representations (submissions) 50
Forms 51
Form A: Index of Records 51
Form B: Affidavit of Records 52
Form C: Notice to Produce Records 55
Form D: Summons 57
Form E: 59

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