13 Office of the Saskatchewan Information and Privacy Commissioner. Sample Operational Policy Access to Information and Checklist. Updated 06 November. 2024. Determine which third parties have consented to release of the records. ☐ Y ☐ N ☐ N/A Obtain approval for records to be released. ☐ Y ☐ N ☐ N/A Prepare the record and index of records. It is the administrator’s decision as to whether the index of records is shared with the applicant. ☐ Y ☐ N ☐ N/A Provide the Administrator with recommendations to finalize the request. ☐ Y ☐ N ☐ N/A Days 25 to 27 If necessary, finalize actual fee, to incorporate into final letter to applicant. Records are not provided until all fees are paid if any are charged. ☐ Y ☐ N ☐ N/A The fees cannot exceed the original estimate. See LA FOIP s. 9 and LA FOIP Regulations s. 5 Send final response letter (called a section 7 decision) to applicant with records (unless access is fully denied, or time extension was warranted). ☐ Y ☐ N ☐ N/A Ensure all correspondence, documentation and notes have been included in the file. It is important that notes of the steps taken be made as the access request is processed. Do not release any third party information that the local authority intends to release in the public interest until the expiry of the request for review period and verification that the third party has not requested a review. See LA FOIP ss. 36(3) and 38(4).
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