2 Office of the Saskatchewan Information and Privacy Commissioner. Sample Operational Policy Access to Information and Checklist. Updated 06 November. 2024. City Clerk – the City Clerk of the Municipality appointed pursuant to section 85 of The Cities Act. Contractor – an individual or company retained under a contract to perform services for the Municipality including any information management service providers (IMSP). Control – is where the Municipality has the authority to manage the record including restricting, regulating and administering its use, disclosure or disposition. Duty to Assist – the Municipality’s obligation to provide assistance to an applicant including responding to a request for access openly, accurately and completely. Employee – an individual employed by the Municipality, including an individual retained under a contract to perform services for the Municipality (LA FOIP s. 2(1)(b.1). Exemption – a mandatory or discretionary provision under LA FOIP that authorizes the Municipality to refuse to give access to information contained in a record. Formal Request – a request for access to information, made in writing or presented on the prescribed Access to Information Request Form that states the applicant wishes to make application under LA FOIP. Head – the Mayor/Reeve of the Municipality (LA FOIP s. 2(1)(e)). The head may delegate in writing a power granted the head or a duty vested in the head to one or more officers or employees of the Municipality (LA FOIP s. 50). Informal Request – a request for information, which is general in nature, can be easily accessed in a minimal amount of time and can typically be handled by the area, branch or unit responsible for the information. Is not reviewable by the Saskatchewan Information and Privacy Commissioner (IPC). Information – what a record contains in any format. It is also a term used to refer to the content of an electronic database or application. Regardless of the form, all
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