9 Office of the Saskatchewan Information and Privacy Commissioner. Sample Operational Policy Access to Information and Checklist. Updated 06 November. 2024. The Local Authority Freedom of Information and Protection of Privacy Act (LA FOIP) v.4 Sample Access Request Checklist There are several key activities involved with processing an Access to Information request and you need to make sure all activities are completed within the legislated timeframes. The following checklist can be used to ensure that all key tasks are completed, and timelines are met. This is intended as a guideline and can be codified to suit the needs of your local authority. It is not always necessary to use the full 30 days allowed in the Act. A response should be provided sooner whenever possible. Day 1 (Day After Receipt) Key Tasks Task Completed LA FOIP Tips Request received by local authority. ☐ Y ☐ N ☐ N/A If local authority charges the $20 application fee, then ensure it is enclosed, otherwise application not yet fully made unless fee is waived. Log the request. ☐ Y ☐ N ☐ N/A Make sure staff are aware of what an Access Request is, the urgency of the request, and where to immediately forward the request if received in their office. Set up an LA FOIP file ☐ Y ☐ N ☐ N/A Begin making notes right away documenting the steps you have taken in processing the request. Notify Head if required local authority set out in policy. ☐ Y ☐ N ☐ N/A When you notify the Head (e.g., Mayor, Reeve) do not disclose the identity of the applicant. Start thinking about where responsive records might be (make notes). ☐ Y ☐ N ☐ N/A Notifying other staff should only be on a need-to-know basis.
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