Office of the Saskatchewan Information and Privacy Commissioner. Sample Section 7 Decisions for Government Institutions. 3 March 2025. 5 SAMPLE LETTER – Granting partial access (subsection 7(2)(a) of FOIP) [Date] [Applicant’s name and address] Dear [Applicant’s name]: Re: Access to information request [Government institution’s file number for access request] Thank you for your access to information request received by our office on [insert date the access request was received] via [insert how received (e.g., via email, mail, fax, in person)] where you requested: [Insert quote of access request and time period] This letter is a notice pursuant to subsection 7(2)(a) of The Freedom of Information and Protection of Privacy Act. Specifically, this letter is to advise you that we identified [insert total number responsive records] pages of records responsive to your access request. We are granting access to [number of pages] in full. We are granting [number of pages] in part, and we denying access to [number of pages] in full. However, we are withholding portions of the records pursuant to [cite the subsections in Part III and/or IV of FOIP and the reasons for refusing access. This can include explaining the nature of the information that was withheld. [For example, “the personal information of third party individuals was withheld pursuant to subsection 29(1) of FOIP”.]. We have severed the exempted information from the records so we could disclose to you the remaining information in the records. Option 1 – if no payment of fees is required (since fees are less than $100) Please find the records enclosed. Option 2 – if payment of fees is required. As we had informed you in our fee estimate letter dated [insert dated of fee estimate letter], your access request has now been processed. Fees totaling [insert amount owed and calculation, if a deposit was received] must be paid before access can be provided. Please make your cheque or money order payable to [insert instructions on how the Applicant may pay the fee] and send it to [insert name and address of government institution employee who is to receive the payment]. If you believe your access request has not been answered completely or that you require further clarification, please contact [insert name of Access Officer] at [insert telephone number of Access Officer and email address]. You may ask the Information and Privacy Commissioner (IPC) to review any matter concerning this response to your access request within one year of this notice. If you wish to request a review, you may complete a “Request for Review” form and enclose: 1) a copy of this letter; and 2) copy of your original request and send it to the Office of the Saskatchewan Information and Privacy Commissioner 503 – 1801 Hamilton Street, Regina, Saskatchewan, S4P 4B4 You may also instead submit the form and enclosures electronically to the IPC at intake@oipc.sk.ca. You may obtain a copy of the “Request for Review” form at https://oipc.sk.ca/how-do-i-get-access-to-
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