Office of the Saskatchewan Information and Privacy Commissioner. Sample Section 7 Decisions for Government Institutions. 3 March 2025. 8 SAMPLE LETTER – Record does not exist (subsection 7(2)(e) of FOIP) [Date] [Applicant’s name and address] Dear [Applicant’s name]: Re: Access to information request [Government institution’s file number for access request] Thank you for your access to information request received by our office on [insert date the access request was received] via [insert how received (e.g., via email, mail, fax, in person)] where you requested: [Insert quote of access request and time period] This letter is a notice pursuant to subsection 7(2)(e) of The Freedom of Information and Protection of Privacy Act. Specifically, this letter is to inform you that a search by our office was conducted but no records were identified as responsive to your access request. [Outline steps taken to locate records]. If you believe your access request has not been answered completely or that you require further clarification, please contact [insert name of Access Officer] at [insert telephone number of Access Officer and email address]. You may ask the Information and Privacy Commissioner (IPC) to review any matter concerning this response to your access request within one year of this notice. If you wish to request a review, you may complete a “Request for Review” form and enclose: 1) a copy of this letter; and 2) copy of your original request and send it to: Office of the Saskatchewan Information and Privacy Commissioner 503 – 1801 Hamilton Street, Regina, Saskatchewan, S4P 4B4 You may also instead submit the form and enclosures electronically to the IPC at intake@oipc.sk.ca. You may obtain a copy of the “Request for Review” form at https://oipc.sk.ca/how-do-i-get-access-toinformation/. If you require a copy of the “Request for Review” form to be sent to you, please call the IPC at 306-787-8350. Sincerely, [Name] [Title]
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