Office of the Information and Privacy Commissioner of Saskatchewan. Technology’s Impact Upon Employee Privacy. Updated 14 May 2024. 5 b. Employees should be informed about how to object to the collection, use or disclosure of their personal information, how to challenge decisions made about them, and how to exercise their access rights. A Privacy Impact Assessment (PIA) is a process that assists organizations in assessing whether a project, program or process complies with FOIP or LA FOIP. If personal information is involved in a proposed project, program or process, government institutions and local authorities should undertake the PIA process. For more information about PIAs, check out the office’s PIA resources at the following links: PIA Guidance Document: https://oipc.sk.ca/assets/privacy-impact-assessment-guidance-document.pdf PIA Step 1 Preliminary Analysis worksheet: https://oipc.sk.ca/assets/pia-step-1-preliminary-analysis.docx PIA Step 2 Define the Project worksheet: https://oipc.sk.ca/assets/pia-step-2-define-the-project.docx PIA Step 3 Privacy Analysis worksheet: https://oipc.sk.ca/assets/pia-step-3-privacy-analysis.docx PIA Step 4 PIA Report worksheet: https://oipc.sk.ca/assets/pia-step-4-pia-report.docx In addition to a PIA, when considering the use of AI, organizations should consider conducting an algorithmic impact assessment to identify and mitigate risks to the rights of individuals and communities. An example of an algorithmic impact assessment is the Government of Canada’s Algorithmic Impact Assessment tool. Organizations should seek information about the source of data used to train the AI system and assess whether the AI technology was developed in compliance with FOIP or LA FOIP. Other Resources Video Surveillance Guidelines for Public Bodies: https://oipc.sk.ca/assets/video-surveillance-guidelines-forpublic-bodies.pdf Protecting Employee Privacy in the Modern Workplace: https://www.priv.gc.ca/en/about-the-opc/what-wedo/provincial-and-territorial-collaboration/joint-resolutions-with-provinces-andterritories/res_231005_02/ Contact Information If you have any questions or concerns, please contact us: 306-787-8350 | toll free 1-877-748-2298 503 – 1801 Hamilton Street | Regina SK S4P 4B4 intake@oipc.sk.ca | www.oipc.sk.ca | @SaskIPC
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