Office of the Saskatchewan Information and Privacy Commissioner. What to Expect During a Review With the IPC. Updated September 2024. 9 assigning a different sequential redaction number to each line item/paragraph severed. 3. Number all pages in a record and any severances sequentially. Ensure the index of records can be cross-referenced to the records. 4. If a public body/trustee determines that portions of the record is not responsive to an access to information request, the public body/trustee may consider releasing that information or record subject to any exemptions that are found to apply. If a public body determines information or records should be withheld as not responsive, it needs to indicate this in its section 7/36 response to the applicant and include on the index of records. The response should include reasons as to why the information is being withheld as not responsive (e.g., it is unrelated to the access to information request because the information or record falls outside the timeframe set by the applicant in their access to information request). For further information, see Chapter 3 in the Guide to FOIP or Chapter 3 in the Guide to LA FOIP. Preparing the Index of Records 1. Prepare an index of records in table format. 2. For the purposes of the IPC, the index of records can be descriptive, and should contain the following elements (see FORM A: Index of Records in Rules of Procedure): • Page numbers and severance numbers. • Description of the records (e.g., letter, email, memo, handwritten note, etc.) which could also include dates, job titles and organization affiliation of those involved. • Exemptions applied to each portion of the record. 3. If the public body does not want the index of records shared with the applicant, the public body/trustee could prepare a modified index that can be shared with the applicant. The modified index must not contain confidential comments, personal information or information that discloses the contents of the records. As the index of records is an opportunity for applicants to know the exact number and types of records involved in a review, a modified index still needs to include factors such as page numbers, descriptions of records (can be brief) and the exemptions applied. 4. For email threads or strings that are difficult to capture (e.g., those that go back and forth for a period of time), public bodies/trustees may consider using date ranges rather than
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