Office of the Saskatchewan Information and Privacy Commissioner. Guide to FOIP, Chapter 3, Access to Records. Updated 5 May 2023. 18 and specific exemptions. Storing government records in personal email accounts, threatens the right of access to records that FOIP provides as searches for records responsive to an access to information request are not generally done of government officials’ personal email accounts. There is also a risk that important records that reflect decision-making by government are not preserved as required by law. The Archives and Public Records Management Act (APRM Act) defines a “public record” as follows: 2 In this Act: … “public record” means: (a) a record made or received by a government institution in carrying out that government institution’s activities; (b) a ministerial record; (c) a record made or received by the Legislative Assembly, the Legislative Assembly Service or an Officer of the Legislative Assembly; (d) a court record; or (e) an administrative record of a court; but does not include a prescribed record; The Archives and Public Records Management Regulations further defines a public record as follows: 3(2) For the purposes of the definition of “public record” in section 2 of the Act and in these regulations, a prescribed record includes the following records: (a) an exact duplicate or surplus copy of an official record if: (i) nothing has been added to, changed in or deleted from the information set out in the official record; and
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