Office of the Saskatchewan Information and Privacy Commissioner. Guide to LA FOIP, Chapter 6, Protection of Privacy. Updated 27 February 2023. 333 government-related activities. Board members received sensitive government documents at personal email addresses. The Commissioner recommended GTH board members use the Government of Saskatchewan email system for government-related activities. In Review Report 051-2017, the Commissioner addressed the issue of the former Premier using a personal email account and a “saskparty.com” email account for government business. The Commissioner encouraged government leaders and public servants to use the Government of Saskatchewan email system to do government-related activities. In Investigation Report 101-2017, the Commissioner investigated a complaint by an individual that alleged the Minister of the former Saskatchewan Transportation Company responded to the complainant using a personal/business email account. The Commissioner confirmed the alleged complaint and offered best practice advice with regards to the use of personal email for government-related activities. In Review Report 216-2017, the Commissioner again raised concerns when it was learned that public servants with the Ministry of Economy (Economy) were using personal email accounts to conduct government-related activities. The Commissioner recommended that Economy prohibit its employees from using their personal email addresses for government-related activities and require them to use government-issued email accounts only. In Investigation Report 262-2017, the Commissioner investigated a complaint involving the Ministry of Social Services (Social Services). CBC news articles reported concerns about the use of private email accounts for government business by Social Services. The Commissioner found that Social Services was using back-up tapes for the purposes of archiving official records which was not in compliance with The Archives and Public Records Management Act (APRMA). The Commissioner recommended that Social Services continue to work with Provincial Archives of Saskatchewan to develop an institution-wide records retention schedule to be compliant with APRMA and to ensure records are accessible for purposes of The Freedom of Information and Protection of Privacy Act. For more information on this topic, see: Office of the Information and Privacy Commissioner of Saskatchewan • Best Practices for Managing the Use of Personal Email Accounts, Text Messaging and other Instant Messaging Tools: A Guide for Public Bodies: Best Practices for
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