Office of the Saskatchewan Information and Privacy Commissioner. A Guide to Submissions. Effective Sept. 2020. Updated Dec. 2022. 25 Steps After the Submission Would a Meeting be Beneficial? Most public bodies or trustees prepare a submission, but do not ask for an opportunity to make oral representations. You can ask for an opportunity to meet with the Analyst, the Director of Compliance, Deputy Commissioner, or the Commissioner or all four. If you are going to meet and basically read your submission, there may not be much value in meeting. If there are things you wish to say that are not in your submission, then possibly a meeting will assist in advancing your cause. Your submission and your representations at a meeting are governed by sections 46 and 53 of FOIP (section 42 and 48 of LA FOIP, sections 45 and 54 of HIPA). This is not a “without prejudice” meeting and not a settlement meeting. At this point of the process, it is a meeting to make oral representations regarding your support of the claim for exemptions. After the oral meeting, you may be asked to reduce to writing the key points you have made. This is done so as to prevent the Commissioner’s office from misquoting you in the report. Expect Questions From the Commissioner’s Office Once you submit your submission, or at a requested meeting, staff of the Commissioner’s office may have questions. They will usually make the request by email and the questions may involve asking for more information or for the provision of documents. You may get Requests for Evidence After you submit your submission to staff of the Commissioner’s office, in analyzing one of your arguments, may feel that more information is necessary to support a particular exemption. The staff may ask that you supply greater support (reasons, argument, evidence or an affidavit) for a particular exemption. Keeping in mind that the burden of making the case is not on the Commissioner’s office. Prepare for a Report After the Analyst asks questions and analyzes the situation, the Analyst will complete the report. It is reviewed by the Commissioner, the Deputy Commissioner and the Director of Compliance and is then the final report is forwarded to the parties.
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