Office of the Saskatchewan Information and Privacy Commissioner. A Guide to Submissions. Effective Sept. 2020. Updated Dec. 2022. 31 issue, then this heading can be left blank or deleted. 12. Reasons why the search was adequate If the applicant has raised the adequacy of the search, outline the steps taken to perform the search and attach any documents supporting the search process. See the office’s resources How to Conduct an Effective Search for Records and Search Checklist. If adequate search is not an issue, this heading can be left blank or deleted. 13. Reasons why the requested records do not exist Give background or history as to why the records requested do not exist or were destroyed in accordance with a destruction policy. This may also include explaining if records sought are not in the public body or trustee’s custody or control. If “records do not exist” is not an issue, this heading can be left blank or deleted. 14. Duty to assist If the review raises the issue of duty to assist, the public body/trustee should provide details of its efforts to meet the duty to assist. See section 5.1 of FOIP or LA FOIP or section 35 of HIPA. If duty to assist is not an issue, this heading can be left blank or deleted. 15. Decision not to release records If exemption(s) were claimed in the section 7 decision under FOIP or LA FOIP or the section 36 decision under HIPA, then the public body/trustee should provide the reasons for claiming the exemption(s) using the sample outlined below. In the section 7 decision under FOIP or LA FOIP or section 36 decision of HIPA, you have indicated the exemptions the public body/trustee is claiming or the reasons for refusing the request. If you are abandoning any particular exemption, indicate this here. It is best to address each exemption under a heading and subheadings. The outline below is a guide and public bodies/trustees are free to adapt this outline to reflect the current situation. Exemptions Claimed 1. Decision to refuse release of records under subsection 17(1)(a) of FOIP a. Records or pages 1 to 5 and severances 1 to 5 i. Does the information qualify as advice, proposals, recommendations, analyses or policy options. ii. Was the advice, proposals, recommendations, analyses and/or policy options developed by or for a government institution or a member of the Executive Council. b. Records or pages 5-10 and severances 5-10
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