8 Office of the Saskatchewan Information and Privacy Commissioner. The Rules of Procedure. Effective 1 Dec. 2018. Updated 16 Aug. 2023. (3) A representation shall not be disclosed to another party unless the party submitting the representation agrees that the representation or a portion thereof can be shared with another party. The commissioner’s office will ask parties whether they wish to share or exchange their representation with other parties. (4) In accordance with section 46 of FOIP, the commissioner may quote short passages from the representation in his report. 2-9 Records (1) The records will be provided to the commissioner’s office either in electronic or paper form, paginated with page numbers and if applicable sequential severance numbers that corresponds to the number given to that record in the index of records and a severance number for each line item severed with exemptions applied clearly noted. If the copy of the record provided does not reveal the content severed, then a separate clean copy must also be provided. There is no need to provide the IPC with records released in full. If the record is illegible, the commissioner’s office will ask for a copy that is legible or for a transcript of that record. (2) If a public body provides a record using white page redactions, the commissioner’s office will request that the record be provided using black-out or grey-out redactions. 2-10 Analysis of the Information Provided After the times set out in the notice of review or any extension granted by the commissioner’s office, the commissioner’s office will continue its analysis of the information or materials provided to it. If any information, requested in the notice of review is missing or clarification is needed, the commissioner’s office will make one request for that information from the applicant, public body or third party and then continue with its analysis. 2-11 Preparing a Report (1) If the commissioner’s office determines it requires additional relevant information to do its analysis, it will request that information from the public body, any other organization or individual it considers appropriate. (2) In order to avoid delay, the commissioner’s office will request the information by a certain date and if information was not provided by that date or another date directed by the commissioner’s office, the commissioner’s office will proceed with its analysis or exercise the commissioner’s powers under section 54 of FOIP or 43 of LA FOIP. (3) The commissioner’s office will proceed to prepare and issue its report.
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